Finance Coordinator

24-month Term (Parental leave)

ABOUT US:

The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. With the CNPS, you will enjoy a dynamic work environment, a collegial atmosphere and a rewarding career that provides opportunities for contributions at the leading edge of developments in the delivery of health care services in Canada.

SCOPE OF POSITION:

The Finance Coordinator reports into the Director, Finance and is responsible for the timely processing of all supplier invoices and payroll. The role will also be responsible for managing all related supplier and benefit provider relations.

KEY RESPONSIBILITIES:

1. Accounts Payable Responsibilities

• • • • • Coordinates day-to-day accounting functions for all payables related transactions including:
          • • maintaining accounting records and internal controls
            • reviewing supplier invoices and acquiring the necessary approvals
            • reconcile supplier statements and respond to any inquiries
            • verifying and processing payment for accounts payable
            • calculating and maintaining depreciation schedules for all capital assets
            • handling banking deposits and respective accounting
            • reconciles all corporate credit card statements and processes expenses effectively
        • Perform monthly, quarterly, and year-end account reconciliations.
        • Train and assist users with approvals for timesheets, invoicing, and expenses.
        • Assists in the preparation of monthly financial statements
        • Provide support and assistance with annual financial budgets and audits

2. Payroll Responsibilities

• • • • • Provide external payroll provider (HUMI) with payroll changes and employee benefits for approximately 40 employees on a bi-weekly basis and reconcile to the general ledger.
        • Liaise with external payroll provider on all off-cycle payroll related queries
        • Implement salary changes and prepare ROEs in a timely manner.
        • Calculation of employee and employer pension contributions and prepare remittance to provider; and be the point of contact for all pension related queries.
        • Monthly and year-end reconciliation of group benefits premiums and pension contributions
        • Track and maintain employee leave and vacation balances
        • Calculate and provide adjustments for year-end preparation of T-4s and T-4As and annual pension reporting.

3. Other Responsibilities

• • • • • Stewardship of physical and electronic financial records.
        • Work with Human Resources regarding onboarding and terminations.
        • Assist staff with general financial and payroll questions.

REQUIREMENTS:

• Completion or near completion of CPA and / or bachelor’s degree in finance or commerce
• Five years of related experience preferably with a non-profit association or insurance / reinsurance company
• High degree of proficiency with office applications, specifically Microsoft 365 Suite (Excel, Outlook, Word, PowerPoint, Planner); virtual meeting platforms (MS Teams, Zoom), and file management/collaboration platforms (SharePoint)
• Ability and willingness to commute/relocate to Ottawa

DESIRABLE QUALIFICATIONS:

• Experience using databases or customer management systems (Salesforce)
• Professional French proficiency (bilingualism in official languages)

COMPETENCIES:

• Communicates in a clear, concise and timely manner
• Effectively handles confidential information
• Adapts well to and supports change
• Makes recommendations or proposes solutions

WHY CHOOSE THE CNPS?

What we offer:

• • Competitive compensation package
  • Transport allowance, which can be applied towards public transit, parking, or rideshare. Our modern, bright office is located in Ottawa on Elgin Street, providing easy access to the heart of the downtown core.
  • Defined benefit pension plan: We are proud to participate in the Healthcare of Ontario Pension Plan (HOOPP), offering our eligible employees the security and peace of mind that comes with a defined benefit pension plan. We understand the importance of financial well-being and believe that a strong pension, like HOOPP, recognizes our employees and provides a stable foundation for their future as part of the overall compensation package.

Rewarding work in a collegial environment

• • We work with purpose and value integrity, innovation, and collaboration.
  • We embrace a culture of learning and inclusion, where employees feel they can bring their authentic selves to work every day.
  • Enjoy a dynamic culture that includes social events and opportunities to get to know colleagues across departments.

Please submit cover letter and resume to hr@cnps.ca by 4pm December 9, 2024. Your cover letter must clearly indicate your interest and demonstrate how your experience and education relates to this position. Please address your application for the attention of Kelly Evans, Director of Finance.

We thank all candidates for their interest; however, only those candidates considered for an interview will be contacted.

The CNPS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.