Executive Administrative Assistant - Office Administration (Bilingual)


Executive Administrative Assistant – Office Administration (Bilingual)

Permanent, full-time position

As the Executive Assistant with the Canadian Nurses Protective Society (CNPS), you will have the opportunity to leverage your experience and training. The CNPS is a not-for-profit society that offers legal advice, risk management services, legal assistance and professional liability protection to nurses in Canada. Working to deliver products and services designed for the nursing profession is personally and professionally rewarding. With the CNPS, you will enjoy a dynamic work environment, a collegial atmosphere and a rewarding career that provides opportunities for contributions at the leading edge of developments in the delivery of health care services in Canada. 

KEY RESPONSIBILITIES

The Executive Assistant is responsible for providing administrative support services to the CEO and executive team members and for overseeing the requirements for efficient day-to-day office administration. The incumbent is also responsible for implementing and monitoring administrative systems and procedures through a variety of tasks.

Administrative support for the CEO and executive team members

  • Organizes and schedules meetings
  • Maintains contact lists
  • Maintains an organized filing system
  • Records and distributes meeting minutes
  • Produces, edits and proofreads documents
  • Handles travel arrangements
  • Performs other administrative support tasks

Office administration

  • Answers and redirects phone calls as required (CEO's Office)
  • Updates and maintains office policies and procedures
  • Sorts and distributes incoming mail and processes outgoing mail
  • Is responsible overall for office supplies and third party vendors
  • Receives and directs visitors

KEY COMPETENCIES

Communication

  • Communicates in a clear, concise and timely manner
  • Uses effective tools and techniques to communicate information internally and externally
  • Is sensitive to the communication levels required by varied audiences and is able to adapt accordingly
  • Effectively handles confidential information

Planning, organization skills, time management

  • Sets priorities
  • Monitors progress and makes necessary corrections
  • Accomplishes work in a timely manner

Flexibility, adaptability

  • Adapts well to, and supports, change
  • Accepts changing priorities and direction

Attention to detail

  • Thoroughly accomplishes tasks with the utmost attention placed on accuracy
  • Adheres to procedures and standards

Problem solving

  • Gathers and processes relevant information
  • Makes recommendations or proposes solutions

Teamwork and collaboration

  • Works cooperatively and effectively with others to set goals, solve problems, and make decisions
  • Is customer-focused
  • Looks for ways to improve service

REQUIREMENTS

  • Fluently bilingual in both official languages (written and oral)
  • Bachelor’s degree in business administration or a combination of education, and a minimum of 7+ years of relevant experience in a comparable role
  • Highly proficient in MS Word, Excel and Outlook

 

For confidential consideration, please email your cover letter and resume c/o Human Resources to hr-admin@cnps.ca.


The CNPS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.